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A Chance to Get Up Close and Personal with Butterflies

July 25, 2020- Atlanta Journal-Constitution, Things To Do
By Kathryn Kickliter, Publisher

Credit: Contributed

The “Butterfly Encounter” held by the nature center is this summer’s exhibit and will run through Aug. 2. Landscaped by nectar and foliage-type plants, at any given time there are hundreds of butterflies fluttering around, feeding on nectar or resting inside. Read on to discover more details.

Click to view entire article

Our Day at the Chattahoochee Nature Center Explore the Native Gardens at the CNC

770.992.2055
9135 Willeo Rd Roswell, GA 30075
Monday - Saturday 10AM - 5PM
Sunday 12PM - 5PM

General Admission
$20 Adults
$16 Seniors (Ages 65+)
$16 Students (Ages 13 -18)
$14 Children (Ages 3 -12)
Children 2 & under are free

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Monday – Saturday 10AM – 4PM
Sunday 12PM – 4PM

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A limited number of resources available and are first come first served. CNC reserves the right to switch out sizes due to availability.

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1. CONTRACT(Required)

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The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

2. SPACE ASSIGNMENTS(Required)

I agree to space assignments

Space will be assigned to Vendors. CNC reserves the right to assign or alter exhibit locations as it deems advisable and in the best interest of the event. The CNC does not guarantee access to Wi-Fi.

3. PAYMENTS(Required)

I agree to payments

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by August 29, 2025.

4. CANCELLATIONS(Required)

I agree to cancellations

Cancellations must be requested in writing and received on or before September 5, 2025. Requests should be made to: Tamara Kinmon, t.kinmon@chattnaturecenter.org. All registration refunds are subject to a 15% administrative fee. Please allow 2-4 weeks for a refund. No refunds processed after August 21, 2025.

5. SAFETY(Required)

I agree to safety

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in this festival.

6. USE OF VENDOR/PARTNER SPACE(Required)

I agree to use of exhibit space

(A) Over-the-counter sales are defined as a transfer of goods for money, check, draft, or other kinds of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the Vendor –CNC is unable to assist with transactions. (B) Distribution by the Vendor of any printed matter, souvenirs, or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (C) Vendors shall reflect their company’s highest standards of professionalism while maintaining the space during the event. (D)Vendors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (E) Vendors shall distribute products in environmentally friendly materials (compostable plates, bowls, cups, and flatware) and will NOT use Styrofoam or other similar non-biodegradable products. CNC will provide access to electricity in order to eliminate the need for a generator.

7. SECURITY/LIABILITIES/INSURANCE(Required)

I agree to security/liabilities/insurance

Neither will CNC, their members, nor the representatives and/or employees thereof be responsible for any injury, loss, or damage that may occur to the Vendor, or to the Vendor employees or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

8. NON-DISCRIMINATION AGREEMENT(Required)

I agree to non-discrimination agreement

Vendors may not refuse service to any market guest based on based on race, color, religion, sex, national origin, ancestry, disability, marital, family, pregnancy status, sexual orientation, gender identity, gender expression, veteran or citizenship status.

9. AMENDMENTS TO REGULATIONS(Required)

I agree to amendments to regulations

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendor equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

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Holiday Market Vendor Application

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Vendor Product

Retail Vendors will be selected based on selling products that are handmade or locally produced and suitable for holiday gifts. We strive to find a balance between product types.

Select Item Category

Select all that apply. If item category is not listed, please add to "Other Item Category".

set#2

Crocheted/Knitted Goods

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Select vendor booth space. Please select your top 3 location preferences. Outdoor locations have pop-up tents available.

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Select vendor booth space. Please select your top 3 location preferences. Outdoor locations have pop-up tents available.

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Select vendor booth space. Please select your top 3 location preferences. Outdoor locations have pop-up tents available.

Are you interested in the following?

If you would like to use CNC's add-ons for your vendor booth please note that tents and tables are first come first serve and sizes are subject to change based on availability.

Electricity (an additional $5 will be added to your vendor fee total)(Required)

Yes - Electricity

No - Electricity

Tables (72”x30”)(Required)

0 - Tables

1 - Table

2 - Tables

CNC reserves the right to switch out table size in the interest of availability and available space.

Chairs(Required)

0 - Chairs

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Pop-up Tents 10x10 (outdoor spaces)(Required)

0 - Tents

1 - Tent

2 - Tents

1. CONTRACT(Required)

I agree to contract

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

2. SPACE ASSIGNMENTS(Required)

I agree to space assignments

Booths will be assigned to Vendors. CNC reserves the right to assign or alter all exhibit locations as it deems advisable and in the best interest of the event.

3. PAYMENTS(Required)

I agree to payments

Exhibitor and Vendor Fees are explained on the Vendor info sheet. Payments from accepted applicants can be made via online link (If approved, a link will be emailed to you). Payments MUST be received by November 1, 2024.

4. CANCELLATIONS(Required)

I agree to cancellations

Cancellations must be requested in writing and received on or before November 8, 2024. Requests should be made to: Fabiola Clermont – specialevents@chattnaturecenter.org. All registration refunds are subject to a 15% administrative fee. Please allow 2-4 weeks for refund. NO refunds will be processed after November 15, 2024. Vendors will be notified as soon as possible if the event is canceled or rescheduled. The vendor will be eligible for a full refund or the reservation and payment will be valid for a new rescheduled date as determined by CNC.

5. SAFETY(Required)

I agree to safety

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in this festival.

6. USE OF EXHIBIT SPACE(Required)

I agree to use of exhibit space

A. Over-the-counter sales are defined as transfer of goods for money, check, draft, or other kind of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the vendor – CNC is unable to assist with transactions. CNC DOES NOT guarantee access to Wi-Fi although it is available. B. Distribution by the Vendor of any printed matter, souvenirs, or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. C. Exhibitors/Vendors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the symposium hours. D. Vendors must stay for the entire event. If an exhibit booth is broken down or left empty before 5PM, that company becomes ineligible for participation in the next Holiday Market. E. Exhibitors/Vendors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. F. All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8ft away from space can speak without having to raise their voices beyond a normal conversational level. G. Vendors are encouraged to use recyclable materials and avoid using single-use foodservice items. H. Vendors are responsible for cleaning their table and area by 6PM on Saturday, December 2.

7. SECURITY/LIABILITIES/INSURANCE(Required)

I agree to security/liabilities/insurance

Neither will CNC, their staff members, nor the representatives and/or employees thereof be responsible for any injury, loss and/or damage that may occur to the Vendor, to the Vendor’s employees and/or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

8. NON-DISCRIMINATION AGREEMENT(Required)

I agree to non-discrimination agreement

Vendors may not refuse service to any market guest based on based on race, color, religion, sex, national origin, ancestry, disability, marital, family, pregnancy status, sexual orientation, gender identity, gender expression, veteran or citizenship status.

9. AMENDMENTS TO REGULATIONS(Required)

I agree to amendments to regulations

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

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By checking this box I agree to the listed rules and regulations above on the Back to Nature Holiday Market Vendor Application.

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Volunteer Opportunities

Volunteers are vital in supporting the CNC mission to connect people with nature.

Special Event Support(Required)

Yes

No

Special events happen throughout the year. Volunteers needs include crafts, wayfinding, face painting, greeting, games, and much more!

Special Event Specialized Areas

Photography

CNC Parking Squad

Costume Character

Special events have a few specialized needs. Do you have the skill or are you interested in these more specific areas? If not, that is fine special events has lots of opportunities!

Education Support or Docent(Required)

Yes

No

Provide support throughout the week with education programs or become a Docent. Docents are volunteers who are stationed at a variety of exhibits on the grounds and in the Discovery Center or leading trail hikes on the grounds.

Docent

Yes

No

Docents work a variety of schedules, including weekends. They are expected to commit to working ~4 hours per month Docent orientation and training occurs twice a year: late summer and late winter. Continuous training is on-going. Docent selection may involve an on-site or phone interview, as well as a background check.

Education Support

Yes

No

Applicants must be 18 or older | Available Days and Hours are Monday-Friday; 9AM-1PM | Volunteers interested in supporting the logistics of our education programming at CNC by helping provide a welcoming and efficient field trip visit.

Horticulture Support(Required)

Yes

No

Support the Horticulture Department through the Unity Garden, Native Plant Gardening, Greenhouse, and Habitat Restoration.

Unity Garden

Yes

No

Tuesday and Thursday 8-11AM (9AM-12PM in winter) | A community garden that grows fresh food for donation to a local food pantry. Work with others to plant & harvest produce year round.

Native Plant Gardening

Yes

No

Wednesday, 8-11AM | Maintain the native plant gardens with nature in mind. Duties may include weeding, mulching, watering, planting, or grooming plants.

Greenhouse Projects

Yes

No

Wed 1-3PM & Thurs 9-11AM (rain or shine) | Work with Horticulture Curator potting plants, stepping up, propagation, and clean-up at the greenhouse.

Habitat Restoration

Yes

No

These dates occur monthly, usually on a Saturday or Sunday | Find dates on CNC calendar

Tabling at Off-Site Events(Required)

Yes

No

Share the CNC mission at events in the community. Must enjoy talking with people and be able to pick up tabling information at CNC in advance.

Wildlife Support(Required)

Yes

No

Applicants must be 18 or older. Applicants must be willing to obtain a current tetanus shot or provide proof of one in the last 10 years. There is a wait time of approximately 1 year for volunteer spots in wildlife. When an opening arises, all waitlisted volunteers that have indicated availability for that shift will be contacted for an interview.

Availability(Required)

Please list days and times you are available to volunteer in wildlife.

Professional Services(Required)

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No

Do you have experience with a professional service like accounting, legal, consulting, IT, photography, or any other service that you would like to volunteer your time and share with CNC?

Specific Professional Services

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Physical Limitations(Required)

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Do you have any physical limitations or allergies, or are you under any course of treatment which might limit your ability to perform certain types of work?

Since you answered yes, please explain?

1. Consent to Application(Required)

By checking this box I acknowledge this is my signature and the information on this form is correct. I agree to application consent.

The above application has been completed voluntarily, and I certify that all statements and representations are true and correct. I understand that individual volunteers at the Chattahoochee Nature Center must sign a liability waiver, as well as possibly complete an on-site interview and/or consent to a background check before beginning any volunteer work at CNC. I understand that I am not an employee and will not be paid for my services as a CNC volunteer. I agree to abide by all the volunteer policies and procedures of the Nature Center.

2. Waiver & Liability(Required)

I agree to waiver & liability

The undersigned hereby acknowledges that participation in recreational and other activities conducted by or in conjunction with the Chattahoochee Nature Center, and travel to and from such activities, involves inherent risks of physical injury, illness, death or loss of personal property, and the undersigned assumes all such risks, including risks associated with activities conducted in remote locations. In consideration of the mutual benefits derived from participation by the undersigned with activities conducted by or in conjunction with the Chattahoochee Nature Center, the undersigned hereby absolves, releases and waives any and all liability, claims or demands against the Chattahoochee Nature Center and its officers, directors, agents, trip leaders, volunteers, contractors and employees from any and all claims, demands, rights and causes of action of whatsoever kind and nature arising from and by reason of any and all known and unknown, foreseen and unforeseen bodily and personal injuries, including death, damage to property, and the consequences thereof resulting from or relating to participation by the undersigned in any activities conducted by or in conjunction with the Chattahoochee Nature Center. I understand that the Chattahoochee Nature Center is not responsible for vandalism, break-ins, or theft of personal property. I also understand that the Chattahoochee Nature Center does not provide insurance for participants in its activities and the undersigned is required to and shall carry such insurance adequate for any eventuality for injury or illness as a result of such activities. I certify that I am eighteen (18) years of age or older, or my parent or guardian has signed below, and that I or my parent and/or guardian have read the above carefully before signing.

3. Health & Safety Warning and Disclaimer(Required)

I agree to health & safety warning and disclaimer

The undersigned acknowledges that participating in Chattahoochee Nature Center programs or accessing Chattahoochee Nature Center facilities could increase the risk of contracting illnesses, including, without limitation, COVID-19. Chattahoochee Nature Center in no way warrants that illnesses and/or infections (including, without limitation, COVID-19) will not occur through participation in Chattahoochee Nature Center programs of accessing Chattahoochee Nature Center facilities.

4. Photo Release & Waiver(Required)

Yes

No

Do you give the Chattahoochee Nature Center permission to use your photo and its likeness for any and all print and video purposes it deems necessary or desirable? The Chattahoochee Nature Center will not be required to reimburse you for use of your photo or its likeness.

How did you hear about us?

How did you hear about us?

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CNC visit

Current CNC member

How did you hear about us?

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Plan an Event Inquiry

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What kind of event are you hosting?(Required)

What kind of event are you hosting?(Required)

Desired Venue Space(Required)

Desired Venue Space(Required)

Date - First Choice(Required)

Month

Day

Year

If you are unsure of the date, please enter a date that is close to your event needs.

Date - Second Choice

Month

Day

Year

Date - Third Choice

Month

Day

Year

Are your dates flexible?(Required)

Yes

No

Preferred Event Date Timeline(Required)

Please enter what time you would like to set up and break down for the event and what time your event starts and ends.

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Please enter the venue budget range in dollar amounts. (Example: $500-$1500)

Please share any additional information about your event.

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Flying Colors Butterfly Festival Vendor and Exhibitor Application

Name(Required)

First Last

Organization(Required)

Website URL(Required)

Phone(Required)

Cell(Required)

Email(Required)

Facebook URL

Instagram Name

Type of Vendor or Exhibitor(Required)

Exhibitor (Free): Must provide information or activities about pollinators.

Vendor ($100): Vendors must be selling butterfly, pollinator-related, and/or environmentally-minded goods.

Food Vendor ($100): Selling products and providing no samples. Must have a vegetarian option.

Vendor fees are $50 per day for a total of $100 for both days. Only 2 food vendors per day (not including snack options). All vendors and exhibitors include 1 table and 2 chairs.

Will you have people assisting you on the day of the event?(Required)

Yes

No

Names of individuals assisting you on the day of the event:(Required)

Separate each name with a comma.

Total number of individuals assisting:(Required)

Please enter a number value

Additional Tables Needed?(Required)

Yes

No

Additional tables are $10 each.

Do you require electricity?(Required)

Yes

No

How many extra tables?(Required)

Please enter a number value.

Do you need a pop-up tent?(Required)

Yes

No

Limited number of pop-up tents are available and are first come, first served.

Booth Description(Required)

Please describe your display/booth and/or if selling items, what you plan to sell. This information will be used in publicity, please describe your products and goods and how you would like them portrayed.

1.CONTRACT(Required)

I agree to the contract

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor/Exhibitor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor /Exhibitor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

2.SPACE ASSIGNMENTS(Required)

I agree to space assignments

Space will be assigned to Vendors/Exhibitors. CNC reserves the right to assign or alter exhibit locations as it deems advisable and in the best interest of the event. The CNC does not guarantee access to wifi.

3.PAYMENTS(Required)

I agree to payments

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by April 26, 2024.

4.CANCELLATIONS(Required)

I agree to cancellations

Cancellations must be requested in writing and received on or before May 3, 2024. Requests should be made to: Fabiola Clermont, specialevents@chattnaturecenter.org. All registration refunds are subject to a 15% administrative fee. Please allow 2-4 weeks for a refund. No refunds processed after May 10, 2024.

5.SAFETY:(Required)

I agree to safety

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor/Exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in this festival.

6.USE OF EXHIBIT SPACE(Required)

I agree to use of exhibit space

(A) Over-the-counter sales are defined as a transfer of goods for money, check, draft, or other kinds of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the Vendor/Exhibitor – CNC is unable to assist with transactions. (B) Distribution by the Vendor/Exhibitor of any printed matter, souvenirs, or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (C) Vendors/Exhibitors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the symposium hours. (D) Vendors/Exhibitors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (E) Vendors/Exhibitors shall distribute products in environmentally friendly materials (compostable plates, bowls, cups, and flatware) and will NOT use Styrofoam or other similar non-biodegradable products. CNC will provide access to electricity in order to eliminate the need for a generator.

7.SECURITY/LIABILITIES/INSURANCE(Required)

I agree to security/liabilities/insurance

Neither will CNC, their members, nor the representatives and/or employees thereof be responsible for any injury, loss, or damage that may occur to the Vendor/Exhibitor, or to the Vendor/Exhibitor’s employees or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

10.AMENDMENTS TO REGULATIONS(Required)

I agree to amendments to regulations

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendor/Exhibitor equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Consent(Required)

By checking this box I agree to the listed rules and regulations above.

CAPTCHA

Name

This field is for validation purposes and should be left unchanged.

Name(Required)

First Last

Name of Organization or Group(Required)

Organization Liaison Contact Name(Required)

Email

Liaison Email Address

Phone

Liaison Phone Number

Consent (if under 18, a parent or guardian must complete the consent)(Required)

By checking this box I acknowledge this is my signature and the information on this form is correct. I also give consent to Chattahoochee Nature Center for the following:

The above application has been completed voluntarily, and I certify that all statements and representations are true and correct. I understand that individual volunteers at the Chattahoochee Nature Center must sign a liability waiver, as well as possibly complete an on-site interview and/or consent to a background check before beginning any volunteer work at CNC. I understand that I am not an employee and will not be paid for my services as a CNC volunteer. I agree to abide by all the volunteer policies and procedures of the Nature Center.

Consent (if under 18, a parent or guardian must complete the consent)(Required)

I agree to the following

The undersigned hereby acknowledges that participation in recreational and other activities conducted by or in conjunction with the Chattahoochee Nature Center, and travel to and from such activities, involves inherent risks of physical injury, illness, death or loss of personal property, and the undersigned assumes all such risks, including risks associated with activities conducted in remote locations. In consideration of the mutual benefits derived from participation by the undersigned with activities conducted by or in conjunction with the Chattahoochee Nature Center, the undersigned hereby absolves, releases and waives any and all liability, claims or demands against the Chattahoochee Nature Center and its officers, directors, agents, trip leaders, volunteers, contractors and employees from any and all claims, demands, rights and causes of action of whatsoever kind and nature arising from and by reason of any and all known and unknown, foreseen and unforeseen bodily and personal injuries, including death, damage to property, and the consequences thereof resulting from or relating to participation by the undersigned in any activities conducted by or in conjunction with the Chattahoochee Nature Center. I understand that the Chattahoochee Nature Center is not responsible for vandalism, break-ins, or theft of personal property. I also understand that the Chattahoochee Nature Center does not provide insurance for participants in its activities and the undersigned is required to and shall carry such insurance adequate for any eventuality for injury or illness as a result of such activities. I certify that I am eighteen (18) years of age or older, or my parent or guardian has signed below, and that I or my parent and/or guardian have read the above carefully before signing.

HEALTH & SAFETY WARNING AND DISCLAIMER (if under 18, a parent or guardian must complete)(Required)

I agree to the following

The undersigned acknowledges that participating in Chattahoochee Nature Center programs or accessing Chattahoochee Nature Center facilities could increase the risk of contracting illnesses, including, without limitation, COVID-19. Chattahoochee Nature Center in no way warrants that illnesses and/or infections (including, without limitation, COVID-19) will not occur through participation in Chattahoochee Nature Center programs of accessing Chattahoochee Nature Center facilities.

PHOTO RELEASE AND WAIVER (if under 18, a parent or guardian must complete)(Required)

Yes

No

Do you give the Chattahoochee Nature Center permission to use your photo and its likeness for any and all print and video purposes it deems necessary or desirable? The Chattahoochee Nature Center will not be required to reimburse you for use of your photo or its likeness.

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Wedding Expo Vendor Application

Name(Required)

First Last

Organization(Required)

Permanent Mailing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Website URL(Required)

Phone(Required)

Cell(Required)

Email(Required)

Facebook URL

Instagram Name

Information and Fees

Vendors will be selected based on the ability to provide a Covid safe, eco-friendly, and inclusive product or service to all couples for any type of wedding event from micro-wedding ceremonies to large receptions. CNC strives to find a balance between product types.

Vendor Category: Please check ALL categories that best fit your business

Arbor

Bakery

Caterer

Decorator

DJ/Band/Musician

set#2

Florist

Getaway

Car/Transportation

Gifts/Favors/Stationary

Hair/Make-up

set#2

Hotel/Air BnB

Officiant

Photo Booth

Photographer/Videographer

Planner/Coordinator

set#2

Registry

Rentals/Tents

Spa

Travel/Honeymoon

Wedding Dress/Apparel

Other

Vendor Location: Please select location preferences

Vendor Location(Required)

Covered Pavilion - Outdoor Space ($70)

Kingfisher Hall - Indoor Space ($60)

Plaza Conference Room - Indoor Space ($60)

Meadow - Outdoor Space ($60)

Are you interested in the following?

Expo Bag (an additional $10 will be added to your vendor fee total)(Required)

Yes

No

Electricity (an additional $5 will be added to your vendor fee total)(Required)

Yes

No

Tables (72”x30”)(Required)

0

1

2

Chairs(Required)

0

1

2

Pop-up Tents 10x10 (outdoor spaces)(Required)

0

1

2

Vendor Products and Services

What do you charge for your products and services? Include a general price range.(Required)

How many events have you serviced in 2022?(Required)

Briefly describe the products or services that you plan to sell or promote?(Required)

Grand Prize Contribution

Grand Prize Contribution: The grand prize contribution must be submitted to CNC by 5PM on March 4. The prize cannot be a percentage off or any other gift in which there would be an expectation for the winner to purchase or do something in order to receive the gift.

Provide a short description and value of what you will be contributing to the grand prize giveaway.(Required)

Door Prize Contribution

The door prize must be at your booth on the day of the event. The prize cannot be a percentage off or any other gift in which there would be an expectation for the winner to purchase or do something in order to receive the gift.

Provide a short description and value of what you will be contributing to the grand prize giveaway.(Required)

1.CONTRACT(Required)

I agree

The following rules and regulations become binding upon acceptance of this contract between the applicant (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC). The Vendor also assumes full responsibility for complying with any local, city, state, and federal regulations regarding permitting, sales, taxes, fire, electrical wiring, safety, and/or health. [Subject to City of Roswell and Fulton County codes]

2.SPACE ASSIGNMENTS(Required)

I agree

Booths will be assigned to Vendors. CNC reserves the right to assign or alter all exhibit locations as it deems advisable and in the best interest of the event.

3.PAYMENTS(Required)

I agree

Vendor Fees are explained on the Vendor info sheet. Payments can be made online and MUST be received by February 13, 2023.

4.CANCELLATIONS(Required)

I agree

Cancellations must be requested in writing and received on or before February 13, 2023 to be eligible for a full refund. Requests should be made to: Fabiola Clermont at specialevents@chattnaturecenter.org. Please allow 2-4 weeks for refund. Vendors will be notified as soon as possible if the event is canceled or rescheduled. The vendor will be eligible for a full refund or the reservation and payment will be valid for a new rescheduled date as determined by CNC.

5.SAFETY:(Required)

I agree

Any/all electrical equipment, including signs and lights, shall be in good operable condition and able to pass the inspection of the local Fire Underwriters Inspection Bureau. Each Vendor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating at this festival. (A) CNC encourages social distancing, wearing of masks and washing hands frequently. (B) All vendors must adhere to the current CDC and EPA COVID 19 safety guidelines as well as the Georgia governors’ orders and CNC policies at all times on the CNC grounds. (C) Vendors are permitted to give out product samples including food and drink as long as they adhere to those guidelines noted above.

6.USE OF EXHIBIT SPACE(Required)

I agree

(A) Over-the-counter sales are defined as transfer of goods for money, check, draft, or other kind of payment. These sales will be permitted in accordance with facility, local, city, state, and federal regulations. These transactions must be made by the vendor. CNC is unable to assist with transactions. (B) Please provide appropriate visible signage at your booth so that it is easily identifiable. (C) CNC DOES NOT guarantee access to Wi-Fi although it is available. (D) Distribution by the Vendor of any printed matter, souvenirs or other articles must be confined to the assigned space. No undignified manner of attracting attention will be permitted. All exhibits must fit in the space provided. (E) Vendors shall reflect their company’s highest standards of professionalism while maintaining the exhibit during the event hours. (F) Vendors must stay for the entire event. If an exhibit booth is broken down or left empty before 4PM, that company becomes ineligible for participation in the next expo. (G) Vendors shall arrange their exhibit so it does not obstruct the general view or hide the exhibit of others. (H) All vendors must limit noise to an acceptable level. Acceptable level is defined as low enough that two people 8ft away from space can speak without having to raise their voices beyond a normal conversational level. (I) Vendors are encouraged to use recyclable materials and avoid using single use foodservice items. (J) Vendors are responsible for cleaning their table and area by 5PM on the day of the Wedding Expo.

7.SECURITY/LIABILITIES/INSURANCE(Required)

I agree

Neither CNC, their staff members, nor the representatives and/or employees thereof be responsible for any injury, loss and/or damage that may occur to the Vendor, to the Vendor’s employees and/or property, from any cause whatsoever, prior to, during or subsequent to the period covered by this application/contract.

8.INSURANCE REQUIREMENTS(Required)

I agree

Caterers must submit their certificate of insurance along with their health inspection with their application.

9.NON-DISCRIMINATION AGREEMENT(Required)

I agree

Vendors may not refuse service to any wedding expo guest based on based on race, color, religion, sex, national origin, ancestry, disability, marital, family, pregnancy status, sexual orientation, gender identity, gender expression, veteran or citizenship status.

10.AMENDMENTS TO REGULATIONS(Required)

I agree

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the event, amend the aforementioned items covered by this contract at any time and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Consent(Required)

By checking this box I agree to the listed rules and regulations above.

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Email

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Name(Required)

First Last

Organization

Permanent Mailing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Website URL (if available)

Phone(Required)

Email(Required)

CONCEPTUAL PLAN

Contestants will be selected based on construction types, portfolio, and incorporation of natural elements. We strive to find a balance between construction types.

If you have any examples of your work, please attach to your application or share a website where they can be viewed:

File

Max. file size: 50 MB.

Please describe what materials you would plan to use to create your themed Fairy House or Gnome Home, including how you plan to make your house durable to the elements and the public throughout the course of the exhibit. Review the required building requirements on the exhibit page at https://www.chattnaturecenter.org/special-events/enchanted-woodland-trail/.(Required)

Please describe how you would plan to include natural elements in your Fairy House/Gnome Home:(Required)

Please describe how you plan to incorporate the yearly theme in your Fairy House/Gnome Home. Please visit the Enchanted Woodland Trail page at https://www.chattnaturecenter.org/special-events/enchanted-woodland-trail/ for theme details.(Required)

While not required, visitors love a backstory that goes along with a House. If you have any ideas on your story, please describe:

1. CONTRACT:

The following rules and regulations become binding upon acceptance of this contract between the Contestant or Team Captain (Vendor), its employees and agents, and the Chattahoochee Nature Center (CNC)

2. SPACE ASSIGNMENTS:

Space will be assigned to Vendors. CNC reserves the right to assign or alter exhibit locations as it deems advisable and in the best interest of the exhibit.

3. PRIZES:

Vendors must submit a W9 with their entry form in the event that the entry wins a prize. Prizes are to be awarded by CNC to the Vendor by check no later than March 10, 2024. Vendors may elect to waive their prize winnings as a donation to CNC if they choose.

Prizes(Required)

I will submit W9 and receive a prize

I choose to waive my prize

4. CANCELLATIONS:

Cancellations must be requested in writing and received on or before November 24, 2023. Requests should be made to Farah McIntyre at f.mcintyre@chattnaturecenter.org.

5. SAFETY:

Any/all construction materials shall be in good operable condition and will be reviewed by CNC upon installation.

6. USE OF EXHIBIT SPACE:

(A) Vendors will be asked to check on their fairy house once per month over the duration of the exhibit. Vendors will receive three passes to show at admissions to be admitted at no charge for the purpose of checking on the display. Vendors may maintain their exhibit only during regular operating hours of CNC. Pass is to be used by Vendors only. (B) Business/company/individual logos or other promotional information may only be included in the exhibit upon entry under the Business/Corporate category. All exhibits must fit in the space provided. (C) Vendors must hold themselves to the highest standards of professionalism while maintaining the exhibit during operating hours. (D) Vendors shall arrange their exhibit so it does not cause any safety issues or damage the natural environment in any way. (E) Vendors must remove all items between 3/1/2024 and 3/10/2024 at 5PM.

7. REQUIRED BUILDING GUIDELINES

Vendors have read and agree to adhere to the Fairy and Gnome Home Building Guidelines found on the Enchanted Woodland Trail Exhibit page at https://www.chattnaturecenter.org/special-events/enchanted-woodland-trail/. If you would like a copy of the guidelines, make a request at f.mcintyre@chattnaturecenter.org.

8. AMENDMENTS TO REGULATIONS:

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CNC. They may, in the interest of the exhibit, amend the aforementioned items covered by this contract at any time, and notice thereof shall be binding on Vendors equally with the foregoing rules set forth in this contract. CNC reserves the right to refuse space.

Consent(Required)

By checking this box I agree to the listed rules and regulations above.

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